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IB No. PB-2019-10

22 October 2019/10:30 AM/ Mini-Conference Room 2nd Floor

 

                                Present:

 

  1. Alexander M. Oba BAC Chairperson
  2. Carlos Dela Reyna Jr. BAC Vice-Chairperson
  3. Abraham Ignacio Jr.                                 BAC Member
  4. Redentor Licuanan BAC Member
  5. Rio Garcia BAC Secretariat
  6. Mary Grace Prudente BAC Secretariat
  7. Maryjane Malooy BAC Secretariat
  8. Ruth Pacquing BAC Secretariat
  9. Julius Fernandez BAC Secretariat
  10. Jessel Bestudio BAC Secretariat
  11. Cesar Hilario Anastacio Jr. End-User Representative
  12. Roderick Adan Medical Gallery Representative
  13. Grace Villuga Medical Gallery Representative
  14. Juemar A. Berches Access Frontier Joint Venture w/     

                                                                       Medical Gallery Representative

  1. Abegail R. Ruiz                                 Access Frontier Joint Venture w/      

                                                                       Medical Gallery Representative

  1. Florabel Protacio Access Frontier Joint Venture w/      

                                                                       Medical Gallery Representative

  1. Shiela Marie Alim Spectrum Scientific Corp. Representative
  2. Fred Gelverio Spectrum Scientific Corp. Representative
  3. Glerecio S. Sarito Keystone Instrument Corp Representative

 

 

  1. Meeting started at 10:30AM.
  2. Provisions of the Bidding Documents were discussed and clarified. 
  3. Invitation to Bid

 

Item Discussion Agreement
2 “Bidders should have completed, within Three (3) years from the date of submission and receipt of bids, a contract similar to the Project.”

Spectrum suggested that the contract similar to the project to be bid changed to within Five (5) years from the date of submission and receipt of bids

  

 

 

 

 

For further review and discussion by the BAC.  Any amendment will be reflected in a Bid Bulletin

 

 

 

  1. Bid Data Sheet

                               

Item Discussion Agreement
  No clarifications made  

               

  1. Schedule of Requirements

 

Item Discussion Agreement
  No clarifications made  

 

  1. Technical Specifications

 

Item Discussion Agreement
1 IMAGING

 

Thermal Sensitivity/NETD (Noise Equivalent Temperature Difference)

“Within the range of 161 x 472 pixel thermal resolution”

·         Spectrum commented that the proposed resolution is somewhat low compared to the current models being offered.

·         Access Frontier mentioned that for better performance, it is advantageous to have a higher resolution 

  

 

 

 

 

 

For further review and discussion by the BAC.  Any amendment will be reflected in a Bid Bulletin
  “With measurement of at least +2°C Difference between surface and core body temperature”

·         Access Frontier mentioned that they will also be able to offer a more accurate unit

  
2 Field of View/min. focus distance

“About 24° x 19°/0.4 or better”

·         The BAC mentioned that the unit must be able to detect temperature of moving persons at a distance

  
3 Other Features

“Provision of Trolleys and extra Memory Cards for 50% of the total number of units for easy travel and documentation respectively”

·         The end-user suggested that the capacity of the memory cards be enough to store at least 8 hours of video

  

 

 

For further review and discussion by the BAC.  Any amendment will be reflected in a Bid Bulletin
4 Other Requirements:

3.“Availability of a service center within the Philippines to perform services….”

·         Spectrum Scientific asked for consideration on this as thermal scanners need to be repaired by Certified Service Centers by the manufacturer which are outside of the country.

  

 

 

 

For further review and discussion by the BAC.  Any amendment will be reflected in a Bid Bulletin
  4.“At least 50% of the total number of units to be procured should be available for post qualification check and endurance trial use for 14 days in an airport in the country”

·         Spectrum asked for clarification regarding this provision and the requirement to present the ten (10) units during post qualification

  

 

 

The BAC mentioned that this is required for the post qualification to determine the responsiveness and durability of the units
  10. Warranty Period: Two (2) year minimum

·         Spectrum informed the group that they are willing to extend the warranty up to three (3)  years.

·         Access Frontier offered free calibration on the third year.

  

 

For further review and discussion by the BAC.  Any amendment will be reflected in a Bid Bulletin

 

 

  1. It was announced that all requests for clarification/s must be submitted at least 10 cd before bid opening and all revisions made to the Bid Documents will be posted thru a bid bulletin.

 

  1. Having no other matters to be discussed, the Pre-Bid Conference was adjourned at 11:40AM.

 

      Prepared by:                                                                                         Approved:

 

 

      RIO GARCIA                                                                                     DR. ALEXANDER M. OBA

      BAC Secretariat                                                                                  BAC Chairperson